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Tips for Boosting Your Personal Productivity

When you blow out your birthday candles have you ever wished for more time in a day? Getting everything done that needs to get done can be difficult with a busy schedule, but there are several things that you can do every single day to help find that extra time. As an IT manager, you have a million things on your plate. AZ Tech Finders has provided some suggestions to be more productive with your day.

  1. Get a grip on email  – According to one poll, about 40% of professionals surveyed thought they checked their email between 6 and 20 times a day.  It takes 16 minutes to refocus after handling an email query.  So if you check your email 4 times an hour, which wastes an entire hour.  Limit the number of times you check. In addition, unsubscribe from all non-value email communications, and turn off all incoming email alerts – on both your computer and smartphone.
  2. Use the phone– Ask people to call if there is an urgent issue, and they need a fast answer from you.  This may seem counterintuitive, but over time everyone will learn the true meaning of the word “emergency”.
  3. Limit chit-chat – Employees lose 1 ½ hours trying to refocus after the approximately 45 trivial interruptions that occur each day.  If you only have a limited amount of time to converse…say so.  Honesty really is the best policy.
  4. Get to work early – Our minds are sharpest from 8am to noon, so try to arrive to work early.  This will allow you to concentrate on your most important work during a time when the office is usually very quiet.
  5. Give meetings a makeover – The average employee spends www.essaywritingplace.com 4 hours a week in meetings and considers half of them to be time wasters.  Avoid meetings with no agenda.  If none is provided, ask for one and decide if you truly need to attend.  If you run the meeting, begin on time, end on time, and always provide an agenda.
  6. Take a break  – Complex tasks, like writing or strategizing, take a lot of mental effort.  It is important to take breaks and let your brain rest, so do not work during lunch.   A short 5-minute walk will clear your head and get your creative (or analytical) juices flowing again.  You will come back to your workstation feeling rejuvenated and ready to tackle your next project.
  7. Limit Multi-Tasking – The human brain is not good at multi-tasking.  Nothing gets your full attention, and (therefore) nothing gets done well.  Only 2.5% of people in the world can multi-task without performing worse at either task.  So do not read during your next conference call. Neither task will get the attention it deserves.

These are all suggestions for you to handle the large workload as an IT manager. Once you see the benefit, be sure to inform your employees of the suggestions. Your team will become more efficient, resulting in a productive environment. If you are looking for tech staffing agencies in Phoenix AZ, contact AZ Tech Finders today to learn more about locating, hiring and retaining top IT and HR talent.